Stadium Club Committee

Banquet Committee

The night the whole program celebrates the season together.

What this committee does

The banquet is the program's largest event, around 200 to 220 people, and the night every player is recognized and the seniors are sent off.

The committee owns it end to end: venue, date, food, tickets, the agenda, the speakers, the AV, and the room itself. It is run to break even, not as a fundraiser.

Venue and date get locked early on purpose. When those are set, joining the committee means filling in details rather than starting from a blank page.

What it delivers

  • A banquet for roughly 200 to 220 people
  • Every player recognized, and every senior honored
  • A night the program is proud of

Ways to help

There is more than one size of yes here. Pick the one that fits the time you have.

Planning

Work on venue, menu, agenda, and invitations in the months beforehand. If you have planned an event of any kind, you already know how to do this.

From January through mid-May
Day-of setup

Arrive early, set the room, run registration, and help tear down at the end. No prior involvement needed.

One day
RSVPs and tickets

Track who is coming and handle ticket sales. A good fit if you like a tidy spreadsheet.

A few hours a week in the spring

The full list of responsibilities

  • Choosing and booking the venue, and setting the date around the playoff schedule
  • Event planning: menu, seating, invitations, and RSVPs
  • Tickets, headcount, and money tracking
  • Building the agenda: order of events, speakers, videos, and gift presentations
  • Making sure each team's end-of-season video is ready to play
  • Audio and video: microphones, playback, and sound
  • Decor and centerpieces, worked out with the Spirit Committee
  • Setup before the event and teardown afterward

When the work happens: Planning starts in January, event in mid-May

Chair or join Banquet

This committee is looking for a chair, and it takes members either way. Email us and tell us which part interests you.

I am interested

The other committees